Chapter ByLaws

 

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CHAPTER BYLAWS:

 

  1. The Board of Directors shall meet on the third Tuesday of each month, unless otherwise decided upon by the Board of Directors.
  2. The Chapter shall host at least four (4) meetings per year, open to the entire alumni population in the chapter area.
  1. At the April Board of Directors meeting, the Board shall appoint a five (5) member Nominating Committee whose duty shall be to nominate officers. The Board shall also designate a chairperson of this committee. The President shall serve as the ex-officio member of this committee when not up for re-election.
  2. The Nominating Committee shall interview potential candidates for the positions of President, President-elect, Reporting Secretary, Corresponding Secretary and Treasurer. The slate of officers is then presented to the Board of Directors for their review unless circumstances dictate the President-elect should assume the office of the President.
  3. The slate of officers shall be presented for election to the members of the chapter during the month of May. The active members must be given the opportunity to nominate other candidates. The person receiving the majority of the votes cast for each office shall be declared elected.
  4. All officers shall hold office for a term of one (1) year, beginning on the first day of July.

 

President

The President is the highest officer in the chapter and coordinator of all its activities. The President’s leadership and guidance should serve as an inspiration to all members in achieving the objectives of the chapter.

  1. Preside at all meetings of the chapter.
  2. Preside at monthly meetings of the Executive Committee.
  3. Serve as an ex-officio member of all committees.
  4. Make appointments to all committees.
  5. Represent Virginia Tech in the chapter area.
  6. Attend annual Officers Forum in Blacksburg, held each fall.
  7. Submit annual chapter report to Blacksburg on or before July 1 each year.
  8. Work to ensure chapter and committee goals are accomplished yearly.
  9. Carry out the annual plan devised during the previous year.
  10. Attend Board of Directors meetings.
  11. Perform such other duties as usually devolve upon such officer or are demanded by the needs of this chapter.
  12. Train and prepare president-elect for office of president.

  

President-Elect
  1. Perform the duties of the President in the absence or disability of the President.
  2. Attend monthly meetings of the Executive Committee.
  3. Train and prepare for the office of the President.
  4. Help develop the chapter annual plan for the following year.
  5. Recruit committee chairs for the upcoming year.
  6. Assist the President in the fulfillment of the President’s duties.
  7. Assume the office of the President at the appointed time.
  8. Attend annual Officers Forum in Blacksburg each fall.
  9. Perform other duties as usually devolve upon such officer or are demanded by the needs of this chapter.

 

Recording Secretary
  1. Keep the records of the chapter.
  2. Record minutes of all chapter and Executive Committee meetings.
  3. Submit to the Alumni Association a report of each chapter meeting, Executive Committee meeting and chapter event regularly.
  4. Attend monthly meetings of the Executive Committee.
  5. Work with Executive Committee to complete and file annual plan, chapter year-end financial report, and rosters with Blacksburg on or before July 1 of each year.
  6. Perform such other duties as usually devolve upon such officer or are demanded by the needs of this chapter.

 

Corresponding Secretary
  1. Notify Executive Committee of time, place, and date of all monthly meetings.
  2. Attend monthly meetings of the Executive Committee.
  3. Work with Executive Committee to complete and file annual plan, chapter year-end financial report, and rosters with Blacksburg on or before July 1 of each year.
  4. Perform such other duties as usually devolve upon such officer or are demanded by the needs of this chapter.
 
Treasurer 
  1. Maintain chapter checking accounts and other funds.
  2. Record all chapter financial transactions.
  3. Pay all financial obligations of the chapter.
  4. Submit monthly financial reports to the Board of Directors.
  5. Submit financial event reports to the Board of Directors regularly.
  6. Submit complete year-end financial report to Blacksburg by July 1 of each year.
  7. Perform such other duties as usually devolve upon such officer or are demanded by the needs of this chapter.
  1. Attend at minimum quarterly meetings of the Board of Directors.
  2. Assist in formulation of chapter goals and objectives and ensure the achievement of those goals.
  3. See that the policies of the chapter, and the procedures set forth in the Chapter Constitution and Bylaws and the current Alumni Volunteer Handbook are adhered to.
  4. Handle matters referred by the chapter to the Board for proper action.
  5. Attend special meetings of the Board as needed and properly called.
  6. Attend all major events held by the chapter.
  7. Select a five (5) member Nominating Committee each April, for which the Board shall designate a chairperson.
  8. Select an accountant or committee to audit chapter finances annually or bi-annually.
  1. Direct the efforts of the Committee.
  2. Ensure the success of objectives as set forth by the Executive Committee.
  3. Attend Board of Directors meetings when requested by the President as it pertains to the individual committee’s responsibility or event.
  4. Submit all Chapter Mailing/E-mail Request Forms to Corresponding Secretary for printing eight/ten weeks prior to each event (dependent on your chapter location).
  5. Perform such other duties as usually devolve upon such chair or are demanded by the needs of this chapter.
  1. The following shall be standing committees for each chapter:
    • Chapter Events
    • Scholarships
    • Communications & Public Relations
    • Legislative (in-state)
    • Community Service
    • Information Systems
    • Jobs, Careers, & Business Networking
    • Sponsorships & Preferred Merchant Program
    • Corps of Cadets Affairs
    • Event Volunteers
  2. Standing committees shall consist of six (6) to ten (10) members, with a chairperson of each committee appointed by the President.
  3. Additional committees are recommended as chapters become more active.
  4. Each committee shall transact such business as is delegated to it in the Bylaws and such additional business as directed by the President and inherent in its title.

These Bylaws may be amended at any regular Board of Directors meeting by two-thirds (2/3) vote of those present and voting, provided:

  1. The amendment is not in conflict with the Constitution and Bylaws of the Virginia Tech Alumni Association.

Ratified September 1992. Amended October 2009.

Volunteer

Organize socials, events, and community service projects which are always loads of fun and a great way to meet, socialize, and network as well as discuss local alumni chapter and university-related business with other Hokies from the Richmond area.

If you are interested:

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