RICHMOND CHAPTER BY-LAWS

ARTICLE I - MEETINGS

1. The Executive Committee shall meet on a day of each month, unless otherwise decided upon by the Board of Directors.

2. All meetings hosted by the Chapter shall be open to the entire alumni population in the chapter area.

ARTICLE 2 - ELECTIONS

1. At the April Board of Directors Meeting, the Board shall appoint a five (5) member Nominating Committee whose duty shall be to nominate officers. The Board shall also designate a chairperson of this committee. The President shall serve as the ex-officio member of the committee when not up for re-election.

2. The Nominating Committee, during the first fifteen (15) days of May, shall interview potential candidates for the positions of President, President-Elect, Secretaries, and Treasurer. This slate of officers is then presented to the Board of Directors for their review. Unless circumstances dictate otherwise, the President-Elect shall assume the office of the President.

3. The slate of officers shall be presented for election to the members of the Chapter during the month of June. This may be done by a mailed ballot or by a membership business meeting. The active members must be given the opportunity to nominate other candidates through write-in votes or nominations from the floor. The person receiving the majority of votes cast for each position shall be declared elected.

4. All officers shall hold office for a term of no more than two (2) years, beginning on the first day of July.

ARTICLE 3 - RESPONSIBILITIES OF CHAPTER OFFICERS

President:

The President is the highest officer in the Chapter and coordinator of all its activities. The President’s leadership and guidance should serve as a inspiration to all members in achieving the objectives of the Chapter. Duties include:

1. Preside at all meeting of the Chapter.

2. Preside at monthly meetings of the Executive Committee.

3. Serve as an ex-officio member of all committees.

4. Make appointments to all committees.

5. Represent Virginia Tech in Chapter area.

6. Attend quarterly Board of Directors meeting.

7. Attend annual Officers Forum in Blacksburg, Virginia, held each year.

8. Submit annual chapter report to Blacksburg on or before August 15 each year.

9. Work to ensure chapter and committee goals are accomplished yearly.

10. Shall perform such other duties as usually devolve upon such officer or are demanded by the needs of this Chapter.

President-Elect

1. Perform the duties of the President in the absence or disability of the President.

2. Attend monthly meetings of the Executive Committee.

3. Oversee and ensure the proper organization and work of the Phone Committee.

4. Assist the President in the fulfillment of the President’s duties.

5. Assume the office of the President at the appointed time.

6. Attend annual Officers Forum in Blacksburg each fall.

7. Perform such other duties as usually devolve upon such officer or are demanded by the needs of the Chapter.

8. Train and prepare for the office of the President.

Secretary:

1. Keep the records of the Chapter.

2. Record minutes of all Chapter and Executive Committee meetings.

3. Attend monthly meetings of the Executive Committee.

4. Submit reports of each Chapter Meeting, Executive Committee Meeting and Chapter event regularly.

5. Notify Executive Committee of time, place and date of all monthly meetings.

6. Work with Executive Committee to complete and file annual Chapter report with Blacksburg on or before April 15 each year.

7. Perform such other duties as usually devolve upon such officer or are demanded by the needs of the Chapter.

Treasurer:

1. Maintain Chapter checking accounts and other funds.

2. Record all Chapter financial transactions.

3. Pay all financial obligations of the Chapter.

4. Submit complete financial report in conjunction with annual Chapter report sent to Blacksburg August 15 each year.

5. Shall perform such other duties as usually devolve upon such officer or are demanded by the needs of this Chapter.

ARTICLE 4 - RESPONSIBILITIES OF THE BOARD OF DIRECTORS

1. Attend all quarterly meetings of the Board of Directors.

2. Assist in the formulation of Chapter goals and objectives and ensure the achievement of those goals.

3. See that the policies of the Chapter and the Procedures set forth in the Chapter Constitution and By-Laws and the current Chapter Officers Handbook are adhered to.

4. Handle matters referred by the Chapter to the Board for proper action.

5. Attend all major events held by the Chapter.

6. Attend special meetings of the board as needed and properly called.

7. Select a five (5) member Nominating Committee each April, for which the Board shall designate a chairperson.

ARTICLE 5 - RESPONSIBILITIES OF COMMITTEE CHAIRPERSONS

Programming Chair:

1. Direct the efforts of the Programming Committee.

2. Ensure the success of programming objectives as set forth by the Executive Committee.

3. Attend Executive Committee meetings on a monthly basis.

4. Submit all newsletters to Blacksburg for printing eight (8) weeks prior to each event.

5. Coordinate with the Phone Committee the calling of all active members prior to each Chapter event.

Perform such other duties as usually devolve upon such chair or are demanded by the needs of this Chapter.

Phone Chair:

1. Direct the efforts of the Phone Committee.

2. Ensure the success of the Phone Committee as set forth by the Executive Committee.

3. Work directly with the office of the President-Elect to achieve objectives of the Phone Committee.

4. Attend Executive Committee meetings on a monthly basis.

5. Coordinate with Programming Chairpersons the phone reminders of two major chapter events.

6. Perform such other duties as usually devolve upon such chairpersons or are demanded by the needs of the Chapter.

ARTICLE 6 - COMMITTEES

1. The following shall be standing committees for each Chapter:
a: Programming
b. Phone
c. Audit

2. Standing committees shall consist of four (4) to six (6) members, with a chairperson of each committee appointed by the President.

3. Additional committees are recommended, as chapters become more active.

4. Each committee shall transact such business as is delegated to it in the By-Laws and such additional business as directed by the President and inherent in its title.

ARTICLE 7 - RESPONSIBILITIES OF COMMITTEES

Programming:

1. Originate ideas for chapter events, arrange for speakers, meals, meeting locations, and other similar details.

2. Coordinate the selling of tickets for all major events.

3. Submit information for newsletters and notices to Blacksburg for printing substantially in advance of each event.

4. Achieve the objectives of the Programming Committee as set forth by the Executive Committee.
Phone:

Assist the chapter in the phoning of all members prior to major chapter events and programs.

Audit:

1. Composed of the incoming and outgoing President and incoming and outgoing Treasurer of the Chapter. One additional member may be appointed by the Board at their discretion.

2. Each year the committee shall examine the financial records of the Chapter according to accepted financial and accounting practices. The committee shall make a report to the Board as requested.

ARTICLE 8 - AMENDMENTS

These By-Laws may be amended at any regular chapter meeting by a two/thirds (2/3) vote of those present and voting, provided:

1. The amendment is not in conflict with the Constitution and By-Laws of the Virginia Tech Alumni Association, and has been approved by the Board of Directors of the Virginia Tech Alumni Association; and

2. The amendment has been approved in a meeting of the Chapter Board of Directors at which a quorum was present.

Ratified October 1992

RICHMOND CHAPTER CONSTITUTION

ARTICLE I - NAME

The name of this organization shall be the Richmond Chapter of the Virginia Tech Alumni Association.

ARTICLE II - GOALS

The goals of this organization shall be to promote closer fellowship among the alumni, students, and friends of the University; to establish more effective relations between the University and the alumni; to further the image and reputation of the University; and to cooperate with the University by suggesting and carrying out proposals of the University.

ARTICLE III - MEMBERSHIP

All graduates of the University, all other persons who have been in attendance as students of the University, all parents of students of the University, and all friends of the University are eligible for membership in this organization and shall be considered a member upon making a gift to the Virginia Tech Annual Fund. Membership extends for one year from date of gift.

ARTICLE IV - NON-DISCRIMINATION POLICY

All provisions of this Constitution shall be applied to all members without regard to sex, race, color, religious creed, or national origin.

ARTICLE V - CHAPTER GRANTS

Chapters will receive an annual grant from the Alumni Association based on chapter area population and contributions from chapter area alumni to the Virginia Tech Annual Fund. Grant moneys are intended as operating funds for the chapter. To qualify for a grant, the chapter must submit, annually, an updated officers and directors roster and an annual plan.

ARTICLE VI - OFFICERS

Section 1

The officers of this chapter shall be a President, President-Elect, Secretary and Treasurer. Officers will serve no more than two (2) years in succession, beginning July 1, with elections held June of each year. The officers shall meet on a monthly basis.

Section 2

In the event a vacancy occurs in one of the elected offices, other than the President, the Board of Directors shall appoint a member of the Chapter to fill the unexpired term of that vacant office. In the event of a vacated Presidency then the provisions of the Chapter By-Laws shall govern a replacement.

ARTICLE VII - EXECUTIVE COMMITTEE

The Executive Committee shall consist of the officers and the standing committee chairpersons of this chapter. The President or any two officers may call a meeting of the Executive committee. Three or more officers shall constitute a quorum. The Executive Committee shall meet monthly.

ARTICLE VIII - BOARD OF DIRECTORS

Section 1

The Board of Directors shall consist of the President, President-Elect, Secretary, Treasurer, Past President and six (6) appointed Directors.

The six members of the Board of Directors shall be appointed to serve by the Executive Committee; two for one year, two for two years, and two for three years. Each July thereafter two members shall be appointed to serve for three years.

The Board of Directors shall meet on a quarterly basis each January, April, July and October. A majority of its members shall constitute a quorum.

Board of Directors selection should come from methods 1 and 2, or a combination of both.

1. Select the group from individuals in the community that best represent the various geographic locations in the chapter area.
2. Select the group from each of the previous seven (7) decades of graduation, i.e. 1990s, 1980s, 1970s, 1960s, 1950s, 1940s, 1930s.

Section 2

In the event a vacancy occurs on the Board of Directors, then the board shall appoint a member of the Chapter to fill the unexpired term of the vacant seat.

ARTICLE IX - COMMITTEE CHAIRPERSONS

The chapter shall have committee chairpersons appointed by the President for at least the following two standing committees: Programming and Phone. The chairpersons will serve no more than two (2) years, beginning July 1. Each committee chairperson will serve on the Executive Committee and attend monthly Executive meetings. Other committees may be appointed as needed.

ARTICLE X - PARLIAMENTARY PROCEDURE

In the absence of rules in this Constitution or in the By-Laws, the proceedings of the Chapter shall be conducted in accordance with Robert’s Rules of Order.

ARTICLE XI - DISSOLUTION

Upon dissolution of this organisation or its successor, all remaining assets shall belong to the Virginia Tech Alumni Association whose principal office is located at the University in Blacksburg, Virginia.

ARTICLE XII - AMENDMENTS

This Constitution may be amended at any regular meeting of the Chapter by a two-thirds vote of those present and voting, provided:

1. The amendment is not in conflict with the Constitution and By-Laws of the Virginia Tech Alumni Association, and has been approved by the Board of Directors of the Virginia Tech Alumni Association.

2. Written notice shall have been mailed to each member of the Chapter at least two weeks previous to the meeting at which the vote is to be taken on the amendment. Said notice to state the proposed amendment;and

3. A quorum is present.

Ratified September 1992